Basic Meeting SLA

30 Mins Setup Time

Submit at least 24 hours prior.

Presentation SLA

45 Mins Setup Time

TV/Projector display readiness.

Hybrid Meeting SLA

60 Mins Setup Time

Teams/Zoom camera & audio.

Executive Review SLA

60 to 90 Mins Setup

Requires 48h advance notice.

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HYBRID MEETING

Client Name

Main Boardroom • 10:00 - 11:30

SOP Status

Meeting Host -

Department -

Organizer -

Attendees -

Active Equipment checklist

Pre-Meeting Testing Steps (SOP Section 8)

TV displays laptop screen feed clearly Acoustics testing: Speakers volume set, webcam calibrated Guest Wi-Fi voucher code generated and printed Power extensions are taped to floor or safely aligned

Special Notes

None.

I.T. ROOM PREPARATION WORKSHEET

SOP Client Meeting Technology Preparation Process

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Client / Company: Acme Corp

Meeting Host: Host

Location / Room: Boardroom

Date & Time: Date/Time

Department: Dept

Submitted By: Submitter

Pre-Meeting Setup & Equipment Required

SOP Pre-Meeting Testing Checklist (Section 8)

TV/projector turns on & displays

Laptop connects securely to display

Sound/speakers volume output verified

Webcam visual feeds aligned properly

Microphones calibrated (no echo feedback)

Teams/Zoom/Meet invitation link verified

Client Guest Wi-Fi voucher codes generated

Power extension points configured nicely

Meeting Support Procedure (SOP Section 9)

Support Level Needed	SOP Requirement Description
Startup Support	I.T. engineer must attend the first 5 to 10 minutes of the meeting to guarantee client devices are synchronized properly.

Prepared By: _______________________

Date Performed: _____________________

Basic Meeting SLA

Presentation SLA

Hybrid Meeting SLA

Executive Review SLA

Tech Prep Request Form

Basic Meeting Details

Meeting Type

Equipment Required

Online Meeting Platform Details

Wi-Fi Requirements

SOP Guest Wi-Fi Policy Checklist:

Special Instructions / Standby Needs

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